February 11, 2003



            The Bullitt County Public Library Board of Trustees met Tuesday, February 11, 2003, at the Ridgway Memorial Library in Shepherdsville.  Those present were Pam Polston, Joyce Manning, Dolorse Ashby, Brenda Roberts, Donald Cobb, Randy Matlow, and Judy T. Jackson.  Donald Cobb called the meeting to order at 5:33 p.m.

            The minutes of the last meeting were read.  Dolorse Ashby made the motion to accept the minutes as written.  Brenda Roberts seconded the motion.  The motion carried.

            The Treasurer's Report was given.  Joyce Manning made the motion to accept the Treasurer's Report as given.  Pam Polston seconded the motion.  The motion carried.  The Treasurer's Report will be filed for audit.

            Regional Director's Report::

            Due to personal reasons, Nelda Moore was unable to attend this meeting.

            Library Director's Report:

            Randy advised the board that John Spainhour had been planning to attend the meeting to discuss the Craik Trust.  Since he did not make it, we will try at another meeting.  Randy passed out the latest statement from the trust..

            Randy passed out a print out list of people that have outstanding fines in the system of over $100.  Do we continue to ignore this problem or do we need to do something about it.  Some libraries turn this kind of thing over to the county attorney and sometimes to a collection agency.  We have not had any luck with the county attorney.  Mr. Cobb was more interested in how to prevent this from happening.  We have done a mass mailing in the past to these types of people asking for restitution.  The Board felt we should try this again.

            The old Mt. Washington library building has been sold and transferred.  If the buyer forfeits a payment, we could claim the building back, and resell it.

            We have been looking at future budget ideas:

  We would like to start intergrading more hours into the branches.  We could possibly start with Wednesdays.  We could also do extending hours on the days the branches do not open until Noon.  If we do Wednesdays, we will probably need to hire two to three new people for scheduling.  We would probably need to do just one branch at a time.  We would have to consider how to schedule the branch heads.  Now they all work at Ridgway every other week.  We feel it is important for them to be at Ridgway this one day. 

We would like to expand the Outreach position by adding a part time employee to help do extra programming.  This person would be an assistant to the outreach person, and be able to do after hours or afternoon programming.  Further down the road, we may even look at having two part time people.  Donald Cobb suggested using a volunteer, but we feel this would not be good.  We would need someone that could be depended on.

Adding an Custodial Assistant has already been approved by the Board, but our custodial/maintenance person doesn't feel it is needed yet.  We are thinking of going to a twice a week delivery system, but he doesn't feel this would be a problem for him.  We still feel like we will get the money in for a "just in case" scenario. 

            We are still not sure how to project revenue for this next year.  We feel like we need to have at least 50 percent of our needed revenue by the middle of the budget period.  We will have more details in the following months.

            We are having a creative writing contest.  The short story deadline is April 12, 2003. There are a couple of creative workshops scheduled.

            In the past, we have bid out our property insurance, workman's comp insurance, and our bank interest.  We haven't bid the insurance for several years.  After discussing these items, the Board agreed to bid out the bank interest this year, but not the insurance.  Brenda Roberts made the motion to ask for bids for bank interest.  Dolorse Ashby seconded the motion.  The motion carried.

            Randy had been working on having all the public computers accept floppy disk for saving and downloading files.  He has been putting the software program "GO BACK" on these computers.  This program makes the computer go back to its original settings when rebooted.

            AARP is doing taxes again this year at the libraries.  They are at DSL on Tuesdays, and Mt. Washington on Thursdays.  This has become a very popular program.  They do primarily senior citizens and low income families, but will not turn others down if time permits.

            We did the survey on format usage at all the library locations.  Randy has not received all the surveys back yet.  These figures will help in making decisions on budget spending for next year.  Randy will bring the final figures to the next board meeting.

            There have been no new developments on our wireless project.  We hope to have news by the next meeting.

            Brenda Roberts made the motion to adjourn the meeting.  Dolorse Ashby seconded the motion.  The meeting was adjourned at 6:30 p.m.

            The next meeting will be Tuesday, March 11, 2003, at 5:30 p.m. at the Ridgway Memorial Library. 


Respectfully submitted,




Pam Polston                                                   Donald S. Cobb

Secretary                                                        President

Board of Trustees                                           Board of Trustees

Bullitt County Public Library                            Bullitt County Public Library