BULLITT COUNTY PUBLIC LIBRARY

 

BOARD OF TRUSTEES

 

MONTHLY MEETING

 

November 9, 2001

 

 

            The Bullitt County Public Library Board of Trustees met at 5:30 p.m. on Tuesday, November 9, 2001, at the Ridgway Memorial Library.  Those present were Donald Cobb, Randy Matlow, Judy T. Jackson, Brenda Roberts, Delorse Ashby, Pam Polston, and Joyce Manning.  Craig Buthod from Louisville Free Library was a guest.  Donald Cobb called the meeting to order at 5:30 p.m.

            The minutes of the last meeting were read.  Joyce Manning made the motion to accept the minutes as written.  Brenda Roberts seconded the motion the motion carried.

            The minutes of the special meeting of 10-24-01 were read.  Brenda Roberts made the motion to accept the minutes as written.  Joyce Manning seconded the motion.  The motion carried.

            The treasurer’s report was given.  Pam Polston made the motion to accept the treasurer’s report as given.  Joyce Manning seconded the motion.  The motion carried.  The treasurer’s report will be filed for audit.

Director’s Report:

            Randy introduced Craig Buthod to the Board.  Mr. Buthod was here to solicit the board’s help in adopting a resolution supporting libraries that could be sent to our representatives and the governor.  He felt this would be a good way to show the governor the need for libraries to make the governor’s budget.  After reading the resolution, the Board agreed to this support.  Brenda Roberts made the motion to adopt resolution in support of public library funding.  Delorse Ashby seconded the motion.  The motion carried.  The resolution will be sent to our representatives and the governor.  Mr. Buthod thanked the board for their support, and left.

            Tom Givhan was scheduled to come to the meeting also, but didn’t.

            We had hoped to have the COLT bond forms ready for the board to sign at this meeting, but in going over them, we have a couple of minor questions and concerns that need to be answered.  One stipulation of the bond is the right to levy a tax to repay the bond in the event that the board has to default.  This has to be posted in our local paper after the resolution authorizing this has been passed.  We must also create a separate “sinking fund” bank account to repay the bond from.  The forms also have an exhibit D asking our attorney to sign off on five different points.  Our attorney has looked at this form, and has no problem attesting to points 1 and 5, but without adding us to his malpractice insurance (at our cost), can not attest to the other three points.  After much discussion, Delorse Ashby made the motion to accept the resolution authorizing the levying of a special tax if the library were to default on the bond, and to execute the contracts once an agreement can be worked out between our attorney and the COLT attorneys.  Brenda Roberts seconded.  The motion carried.

            Randy has talked with several people concerning giving the staff Christmas Bonuses.  He has talked with someone in the Attorney General’s office and with Maxine Surratt.  We have also talked with Judith Gibbons at KDLA concerning this matter.  There is not a clear ruling on whether or not this is a legal or illegal practice.  Judith may ask the Attorney General’s opinion on this, but we would not get that until after the season.  She suggested we go ahead as usual this year, and look at other options next year, such as giving a small ½ year raise instead of the bonus.  Pam Polston made the motion to a $50 Christmas Bonus to all the staff.  Brenda Roberts seconded the motion.  The motion carried.

 

            We have in the past had December as amnesty month for overdue books.  We did not want to do this every year, since some people might wait until then to return their late books.  Since we did not do it last year, we would like to do it this year, and ask for one canned food item for each overdue book.  The canned goods would be donated to a worthy cause after December.  Delorse Ashby made the motion to declare December as amnesty month, and accept one canned food item per each overdue book.  Pam Polston seconded the motion.  The motion carried.

            The ground has already been broke, as of today for the Mt. Washington Library.  We still need to set a date for an official “Ground Breaking”.  After discussing several dates, the board agreed on Wednesday, November 21, 2001, at 1 p.m.  We will put publicity in the local paper for this ceremony.

            Library Corp has offered a nice deal to us.  They will sell us a program that will include a picture of the book covers, and a table of contents for the non-fiction books.  They have offered this to us for $1,000 a year.  It usually cost more than this.  We would be one of the first libraries to have this feature in their PAC system.  Joyce Manning made a motion to purchase this enhancement for our PAC system.  Delorse Ashby seconded the motion.  The motion carried.

            Randy and Judy have been looking at carpet samples and talking with carpet representatives.  The carpet at Ridgway and Dorothea Stottman has become so wavy to the point that it is getting dangerous to patrons.  We feel there will be enough money that budget line to do both libraries.  We will bring more information back to the board.

We have received the contracts for the Collection Strengthening Grant (Book Grant) from KDLA.  Pam Polston made the motion to accept the Collection Strengthening Grant.  Delorse Ashby seconded the motion.  The motion carried.

            Randy showed the Board a report from the new Phone Tree that is making the overdue calls for us.  The report lets us know if the call was successful or not.  It is still too early to make any real judgement about it.

            We have one more surplus computer.  Randy will offer it to the staff at our Staff Development Day.

            The Board was given the new completed bookmarks we had talked about in a previous meeting.  The information on the bookmarks comes from the annual report we do every year.  Publisher’s Printing did them for us at no cost.  The Board thought they were very nice, and a great idea.

            We have received a $200 donation from the Kroger in Hillview to the Dorothea Stottman Library.  They requested it be used for children’s programs at Dorothea Stottman.

            Nancy Shewmaker and Gailyn Brock represented the library at Career Day at Cedar Grove School.  They both seemed to enjoy it.

            Randy just came back from a three-day conference at Burlington, KY, called the Public Policy Institute.  The subject was fostering democracy.  There is a possibility that something along these same lines will take place on the 4th of July, possibility here at the library.  Local government officials will be asked to participate.

            Pam Polston asked about the air conditioning unit at Lebanon Junction.  We have replaced the unit and moved it to the roof of the library.  This should take care of it getting hit again.

            Joyce Manning made the motion to adjourn the meeting.  Delorse Ashby seconded the motion.  The meeting was adjourned at 6:45 p.m.

            The next meeting will be December 11th, at 5:30 p.m. at the Ridgway Memorial Library.

 

Respectfully submitted,

 

 

 

Pam Polston                                                               Donald S. Cobb

Secretary                                                                    President

Board of Trustees                                                       Board of Trustees

Bullitt County Public Library                                        Bullitt County Public Library